Project Book is booking software for independent Pilates and boutique fitness studios. Clients book and pay in an app with your name on it, rent your recorded classes, and get an answer when they ring. You run the studio from one screen.
Real screenshot neededThe staff timetable, week view. Save it as screens/hero-timetable.png.
Project Book puts all of it behind one login. Clients see one app with your studio’s name on it, and you see one place where the week lives.
What is in Project Book today, grouped by who is doing the work.
Real screenshot neededThe client timetable on a phone. Save it as screens/client-timetable.png.
The timetable, packs, courses and booking history sit in one web app. Clients choose a class, pay and see their confirmation without messaging the studio.
Real screenshot neededEdit class, the step that asks which classes to change, with the preview of affected bookings. Save it as screens/edit-scope.png.
Moving a Tuesday class or swapping a teacher takes one screen. Choose this class, a block of dates and weekdays, or this and all the classes that follow. Project Book shows which classes change and how many clients are booked into them before you save.
Real screenshot neededSettings, Intake Forms, with a form open and its questions listed. Save it as screens/intake-builder.png.
Build the form once: short answers, long answers, numbers, yes or no, pick one, pick several, dates. Add help text under any question. Then assign the form to the class types that need it. A client who has not completed it is asked to, or told to contact the studio, before the booking goes through.
Real screenshot neededStudio Settings, the waitlist sections, or a class roster showing the waitlist. Save it as screens/waitlist.png.
When a place opens up, Project Book offers it to the next client on the waitlist. You choose how spots are promoted and set quiet hours so messages never land overnight. Clients can see where they are in the queue.
Real screenshot neededThe call summary email from a real test call, with the caller's details blurred. Save it as screens/call-summary.png.
We set up a phone number for the studio, and calls to it are answered by a voice receptionist that knows your timetable, prices, courses and policies. It answers what it can, takes the caller’s name and reason for calling, and says goodbye. A few minutes later you get an email with who called, what they wanted and how urgent it is. You decide whether to ring back.
Real screenshot neededThe client video library with published classes. Save it as screens/video-library.png.
Bring your recordings across and Project Book gets them ready to sell. It listens to each video, suggests where the class starts and ends, and labels it. You check the cut before anything is trimmed. Then choose how each one is sold: a rental by card, a class credit, either, or free. Rentals last 24 hours unless you set a different length.
Project Book began as the booking system for Project Revive, a Dublin Pilates studio. Courses, 1-2-1s, intake forms and cover teachers are in the product because a working studio needed them.
Export your clients, class credits, course enrolments and past sales as CSV. Project Book imports them in one batch and flags any rows that need a second look instead of stopping. Your clients keep their balances, and old invoices keep their numbers.
Choose by the size of your studio. Every plan includes setup, and Project Book takes no share of your bookings.
For a studio with one teacher.
For a studio with a team.
For a busy studio that wants it set up its own way.
Prices are per studio, per month, excluding VAT. Card fees from Stripe are separate and go to Stripe.
A one-off onboarding fee of €299 covers setup, branding and a training session. It is €500 if we import your clients from another system.
No. You pay a flat monthly fee. Card payments run through Stripe, and Stripe charges its own processing fee.
Yes. Export your clients, class credits and course enrolments as CSV and we import them in one batch. Rows that need a second look are flagged rather than skipped.
We do. Setup covers your branding, class types, prices and intake forms, plus a training session for you and your team.
Not yet. Project Book sells drop-ins, class packs, intro offers, courses and gift vouchers. If recurring memberships are essential for your studio, tell us when you book a demo.
No. It answers questions from your timetable, prices and policies and takes a message. Every call is summarised and emailed to you, and you decide whether to call back. Clients book and cancel in the app.
There is no download button. Each rental plays through a link that stops working when the rental ends, on up to two devices and one at a time.
Yes. Every sale gets a numbered invoice showing your VAT number and the VAT on each line. Online payments are invoiced automatically, and you record card-machine or cash sales at the desk. Clients download their invoices from their account.
Yes. Clients and teachers use Project Book in the browser and can install it to their home screen.
Most things are settings you control: class types, prices, intake forms and wording. If you need something more specific, we scope it and quote a fixed price.
Plans start at €79 a month excluding VAT. There is a one-off onboarding fee of €299, or €500 if we import your clients from another system.
We will show Project Book with a week like yours and tell you what moving across would involve.